HOURLY RATE:
$15.53

JOB OBJECTIVES:
This is a highly skilled office and administrative/clerical work involving a large operation, under the direction of the Director of Sanitation and Assistant Director. Decisions are made daily; however, must be able to follow established procedures and/or seek guidance from the director or designee. The employee has daily contact with the employees and the public and this contact requires courtesy, tact, professionalism and diplomacy. May coordinate the work of one or more employees. The employee uses independent judgment in collecting and evaluating or processing information. This position does not have supervisory responsibilities.

ESSENTIAL JOB FUNCTIONS:

1. Compose memorandums, correspondence, emails and reports as assigned.
2. Responsible for prompt, accurate performance of all administrative/clerical operations, including data collection and record processing.
3. Responsible in providing assistance by relieving employees of routine and some complex matters.
4. Responsible for maintaining the Director or designee abreast of all incoming and outgoing information and prepares the necessary documentation for proper follow-up.
5. Will be privy to confidential information, which requires complete discretion.
6. Takes notes during meetings, as assigned.
7. Greets and provides proper customer service to all incoming calls and walk-ins.
8. Responsible for maintaining the Department’s filing system.
9. Responsible for ensuring that all invoices are processed on a timely manner and in accordance with set procedures.
10. Maintains all work orders relevant to the fleet maintenance and resident concerns.
11. Responsible for providing support to all employees, when needed.
12. Takes and relays accurate messages.
13. Provides support and assistance with special assignments.
14. Will perform other job related duties as assigned.

EQUIPMENT/MATERIALS:
Computer, printer, scanner, calculator, copier, two-way radio, and other general office equipment.

WORKING CONDITIONS/PHYSICAL DEMANDS:
Works in a well-lighted, air-conditioned office with little hazard to health or body. Will normally work a 5-day, 40-hour week; however, with some occasional evenings and weekends. Little or no physical effort is required; involves sitting and standing as job requires; however, may be asked to assist in moving or relocating items, no more than 15 lbs.

EDUCATION/SKILLS REQUIRED:
High School Diploma or GED equivalent is required with a minimum of two (2) years experience in a related field or special schooling gained through a college degree or business school. Must be computer literate and be proficient in MSWord, Excel, Microsoft Outlook and Internet. Requires excellent grammar and communications skills; some knowledge of accounting, allowing understanding of intra-departmental operations, and evaluation of various records and reports. Must be able to multi-task. Must have a valid Texas driver’s license with a satisfactory driving record. Preferred Qualifications: Bilingual.

Note: The above duties describe the chief functions of the job and are not to be considered a detailed description of every duty of the job.